IAA Website & Considerations:
This session will give you information and a demonstration on the IAA website for the online administration of the alternate assessment.
IAA Website Information:
When you go online to complete the alternate assessment for your students in the spring, you access the site by going to the Idaho State Department of Education site and click on the Special Education Bureau homepage.
About half way down the page there is a section titled Alternate Assessment Data Collection. Currently you can access results from previous years by clicking on the link for the corresponding year.
Also, there is the link to access the Administrator’s Guide for the IAA which I will refer to. It is a PDF file that you can download and print. The Data Collection link for the current year will always show up around mid April.
You need access to a PC computer which is an IBM or compatible one. Macs will not work with the entering of student demographics. It was possible at one time to enter ratings with a Mac but there have been changes to the site since then, therefore I recommend that you use a PC.
The program works with Internet Explorer. Do not use Netscape. There must also be a 128 bit encryption with Internet Explorer. Last year, we did not have anybody with an encryption problem however that is still one check that can be made by going to "HELP" then scroll to "About Internet Explorer" and if the information does not indicate the 128 bit encryption then update with the links.
The biggest source of problems during the past two years have been Internet connection related. Because of network capabilities and the remote locations of some districts, internet speed can be a barrier. Slow internet speeds will not save the online ratings. A 56K modem should work but if you encounter difficulties in saving student ratings, contact your network administrators to discuss the possible problems.
Before contacting your network administrators, you can troubleshoot some of the problems and I will be going through the known sources of problems as I demonstrate the site.
This session is designed only to demonstrate the use of the technology in the administration of the assessment.
You may practice on a demonstration site before the actual administration of the IAA testing window. The is not the actual site and any data entered will not be saved or transferred to the actual site. Also, this demonstration site will not be available during the testing window to alleviate any confusion.
The Spring Administration begins March 1 even though the online window does not open until mid April.
Starting March 1, you should be collecting information about the student’s performance levels on the items in the assessments. For more detailed information regarding the process of collecting student data, refer to the two sections on collecting data and determining ratings. They are sections IV & V on pgs 33 – 44 in the administration guide.
Special education teachers administering the IAA can actually log on during the testing window between mid April and mid May which is the same window as the ISAT. During this time, ratings can be entered and saved. All ratings must have a final submit by the closing date in May. After this date, the Idaho State Department sends the IAA results to NWEA, the company who oversees the ISAT results. The IAA results are merged with the ISAT results according to the proficiency levels on the assessments. In grades 3 – 10, this is how Adequate Yearly Progress (AYP) is calculated to include students taking the alternate assessment. Student results will only be available after the cross check with NWEA is completed.
A source of problems occurs when the ISAT roster files have names of students who are participating in the IAA and their names do not show up in the IAA database OR there are students in the IAA database and their names do not show up in the ISAT student roster files. Please coordinate with your district and school testing coordinators to ensure correct student demographic information has been entered for both the ISAT and the IAA.
Before we actually go online, there is some information you will need for the log-in screen: the district name, school name, whether you are rater 1 or rater 2, entering your name and position. Then if you are rater 1, you will need the school password for rater 1. The passwords are case sensitive. If you have typed in the wrong password, you will get a red error message at the bottom of the log-in section underneath the log-in button.
Online Entry Considerations:
Some other online considerations that I will be discussing are the variety of pop-up windows while using the site. There is an automatic shutdown after 20 minutes of inactivity so I will show you how to save ratings as you are working so if you need to leave your work, you won’t lose what you have already entered.
Finally, the student demographics will have been entered for you based on the information received from the districts. If there are errors, you will not be able to change it to have it updated. You must contact SDE personnel. Contact information is in the administrator’s guide in Section VII.
Now let’s go online to the log-in screen where I will begin demonstrating the website. You may also log-in as I go along. The SDE link takes you to the Special Education Bureau homepage on the Idaho Department of Education website.
( Click back to the powerpoint for the next four slides.)
Online Data Entry & Reports:
When you have been successful in logging in you will see the screen with two buttons. Online entry goes to the screen for entering student performance level ratings and the report button will be the button to access a student results once all the calculations have been conducted.
Student Info You Should Know…:
After you click the online entry button, you will need some student information to either check for accuracy or to enter a new student who has not been entered. Use the same student ID numbers that the district uses to enter the ISAT class roster files or the IRI. If the numbers are different, then the NWEA and the SDE data files will not match.
The first, last name, and initial if used must be exactly as entered on the ISAT and/or the IRI. If one file uses the full name and another uses a nickname, then the databases will not match.
The student’s birthday must be correct and the year needs to enter the 4 digits.
There are three choices in the drop down box for the enrollment date for the current year. Adequate yearly progress calculations depend on continuous enrollment of students so this is important to have this information correct on both the ISAT class roster file and the IAA file.
If you have a student who has been entered to take the IAA but he or she is not going to participate then you select the reason that applies.
The three choices for the enrollment data are:
Within the 1st full eight weeks – counts in AYP for participation and performance
After the full 8 weeks but before March 1 – Counts for participation, not performance
After March 1st – Doesn’t count in participation or performance, however district will have to submit a list of the names of any students and reasons for non-participation, ie
"Student with significant cognitive and communications needs require longer period of time to adjust to a new setting and staff. "
Reason for No Assessment:
These are the reasons listed in the drop down box, there may be some minor changes in the list such as "Participation in the IRI."
Entry to Add A Student:
When I demonstrate the demographics page and want to add a student, there will be an "Add/New" button that must be clicked first. Then you may enter all the information that has a red checkmark. After the student demographics has been entered, click the "insert" button.
Let me on back online and demonstrate how I would add a student.
(Return back to ppt after demonstration of adding a student.)
Change student demographics:
If student demographics has already been entered and you notice an error and need something to be changed, the only sections that you can change are the enrollment date and the nonparticipation section. All other errors must be corrected by SDE personnel.
Online Rating Procedure:
When you are ready to enter the online ratings, find the icon for the desired assessment and single click. Sometimes when you double click, the assessment is actually opened twice and the system will not let you save with two windows open. You can check to see if you have open windows by looking at the bottom tool bar. If you have any pop up windows open, that can also effect the save command.
Let me demonstrate for you.
(Back to ppt for the next 3 slides after demonstration of updating info and accessing the rating scales.)
Idaho Content Standards and Alternate Knowledge & Skills:
There are four assessments and each one contains a set number of items from the Alternate Knowledge and Skills written for the Idaho Achievement Standards. Students in K-10 participate in the reading assessment involves the standards for receptive communication: reading, listening, and viewing.
Students in grades 2 – 10 participate in the Language and Mathematics assessments. The Language assessment includes writing and speaking standards for expressive language. (18 items)
The Mathematics assessment has items that may involve standards that have not been taught yet, however the student’s performance level must be rated on all the items. For example, a second or third grader would naturally score the lowest possible point for the multiplication and division item. (Proposed 6 additional items for total of 24 items)
The Science assessment will be added for the Spring administration for grades 5, 7, & 10. There will be a set number of items which include science and health standards. Students will be rated on all the items. (proposed 23 items)
During the next two slides, I am going to tell you what you will see in each of the assessments for all staff who are Rater 1 regardless of the content area being assessed.
First of all next to the standards and alternate knowledge and skill items there will be a column to indicate if the student has an IEP goal or objective that is aligned with the skill. Mark yes or no. The default is set on "No."
If an item is marked "yes," then you must indicate the types of data sources you will be collecting as documentation for the achievement rating selected for the student on that item.
There are three ratings that you must select for each item: an achievement level, a progress level, and an importance level. Descriptions for each of the ratings are in pop up boxes. Make sure when you open a pop up box, you close it.
After you have entered any ratings, you may "Save" at any time and return. You may also want to print a hard copy even though you may not be finished.
Now I will go back online and demonstrate each of the points I have made.
AKS – samples
IEP aligned and data sources
Print, Exit, Save buttons
(After demonstration, return to ppt for next two slides)
Second rater not included:
If a second rater is not included, Rater 1 finishes by clicking "Final Submit and Exit." It is only after this step that the results are entered at the SDE and scores can be calculated. You will know that the ratings actually have been submitted if you re-enter and you only see "Print" and "Exit" buttons. The save buttons have been eliminated.
Once the Final Submit and Exit has been completed, ratings cannot be changed unless you contact the SDE.
Next slide for when 2nd rater is involved)
Second rater included:
When a student has randomly been selected for a second rater, you will utilize the "Save and Exit" button. The name of this button may change to "Save & Exit for 2nd Rater." All items must be completed or you will get a red error message that not all items have been rated. If this happens you must go back to the page and check your rating entries. Sometimes if you did not click directly on the circle, the program does not pick up the rating.
The 2nd rater is notified when Rater 1 has completed their ratings so they may go in and enter their ratings independently from Rater 1.
After both have entered the ratings, check the interrater agreement box. If agreement is met, click "Final submit and Exit."
(Demonstrate on the www.sde.state.id.us/SpecialEd/)
(Return for last slide)
The reports button after you have logged in, is the location where you will print the final student reports for the cumulative file and the parent. Results will not be available until after mid May when the assessment window closes. The SDE will run the calculations and districts will be informed when the reports can be accessed. If they are not available when school gets out, make sure reports are printed either over the summer are when school starts in the fall. Parents must receive a copy of the results.
Storing Data, Information & Results:
All Individual student reports go in the special education confidential file.
The data and information collected for the IEP-linked items must be kept for at least one year. Data and information collected for the items not linked may be filed or discarded at the discretion of the district.
Sp Ed teachers have the option of creating an ongoing portfolio of student performance using data and information collected from the IAA over years but this is not required.
Ideas for Storing Data:
There are some strategies to use when storing data.
Label all sources of data with names, dates, the alternate knowledge and skill that it supports.
Take hard documents and scan them to be stored on CD’s or hard drives on computers
If videos are used, convert to DVD or use a digital video recorder.
Keep observation data sheets short in number. Summarize several data sheets into one page with an analysis and findings when daily data is being used.
Purchase the plastic, expandable, storage files that can be kept in file cabinets.
Avoid pictures or videos with other students. Use the zoom option.
If you print hard copies of the actual rating forms, these are for teacher use only and are generally not shared with others. Treat these like test protocols. If a teacher decides to share these forms with others, they actually become part of the confidential file in which parents may access them.
Teachers may access all ratings on the secure online website from the previous year administrations instead of keeping hard copies in a working file.
The important information regarding student results is actually on the Individual Student Report and that is kept in the confidential file. Another section will discuss the interpretation of results.